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“Trust Your Judgement” for Wellcome

Here’s how Wellcome successfully communicated why a new Code of Conduct was important and valuable to all its people, rather than a bureaucratic set of policies.

“It’s not just what we do, it’s how we do it.”

It can be challenging getting anyone to be interested in a set of policies. Let’s face it, a ‘Code of Conduct’ sounds about as exciting as doing your household chores. People often assume any such Code will be patronising, dry or self-evident, especially when there is so much important and meaningful work to get through.

And there is no more important and meaningful work than the sort that is done at The Wellcome Trust.

The Trust’s work is exceptional, consequential, and delivers real change which improves and saves lives.

This uniqueness is reflected the organisation’s culture and structures too. As Fraser Simpson, Head of Ethics & Compliance, explains:

“Wellcome is a very collegiate organisation. We’re a bit like a university and a bit like a charity. We're incredibly lucky to have the scope to be free-thinking and push boundaries: we bring in outstanding people and let them work in their own way.”

Why does a Code of Conduct matter?

So it’s not surprising that people thriving in an organisation like this might wonder why a Code of Conduct is relevant to them. It might sound like an imposing of rules that jars with the successful aspects of the culture.

But in 2019, the external environment was shifting, with more of a spotlight on ethics and behaviour across public and private sectors, including in charities. There was an opportunity for Wellcome to be on the front foot, shaping the way people think about how they interact with each other, both within and beyond the organisation.

A Code of Conduct communicates ways of working which are essential for any organisation to perform at its best – covering diversity and inclusion, bullying and harassment, safeguarding, conflicts of interest, health and safety, information security, and more. If communicated well, such a Code has the potential to underpin a positive working environment where people flourish.

So the challenge for Wellcome would be helping colleagues to see the Code as an asset rather than an obstacle.

Focusing on the motivation gap

At Acteon, we think about where the ‘gaps’ are that inhibit people from taking a desired action: is there a gap in capability (we need to equip people with particular skills), in motivation (we need to engage people with why something matters), or in opportunity (we need to give people the chance to do it)?

When Fraser approached us to help him launch Wellcome’s new Code of Conduct successfully, we understood that the main project focus would be on motivation. People in the organisation had never had a Code of Conduct, and they instinctively resisted bureaucracy, so we needed to persuade them of why the new Code was relevant to them.

“It’s not just what we do, it’s how we do it that matters,” says Fraser. “Living up to a position of trust is crucial.”

There was also a capability element. The aim was to prompt a new behaviour: any time people needed to make a difficult decision, we wanted them to pause, think about their actions, and refer to the Code if they needed guidance.

Listening to input

A stakeholder workshop to kick off the project helped us to identify several important elements of the project.

It helped identify that launching the Code should feel like the start of a conversation rather than a corporate announcement. It was important to express the idea of colleagues all being on the “same team”. And the launch needed to be optimistic and demonstrate confidence in Wellcome’s people. It should be about giving them a set of useful tools for sharing existing good practice.

What did we do?

We worked with Wellcome to create a campaign called ‘Trust your judgement’.

This involved several key elements: a launch video, e-learning module, and comms campaign.

‘Trust your judgement’ launch video

  • The central message was “It’s not just what we do, it’s how we do it that matters.”
  • The launch video was the main way to introduce the Code of Conduct. Emphasising trust, reputation, and the importance of the work Wellcome is doing, the video explains that taking simple actions protects the organisation, and to “make sure it continues to be a great place to work.”
  • The video also introduces ‘Speak Up’, which gives people a safe channel for raising concerns.

Influencers

  • The video includes voices of people from across the organisation – from senior leadership to colleague voices at all levels.
  • Sir Jeremy Farrar, Director of Wellcome, was directly involved as an influential voice in the campaign. An email from him to the whole organisation was part of the launch, he gave profile to the Code in an organisation-wide staff meeting, and he is prominently featured in the video.

E-learning module

Bespoke digital learning content has been designed as a resource that people can access and use at any time.

The whole campaign asks people to pause and think about whether something is OK. There are five questions to help them think about it, including ‘Does it fit with Wellcome’s principles?’, ‘Have you thought about the risks?’ and ‘Does it feel right?’

The e-learning gives a series of simple scenarios for colleagues to think through, applying the five questions.

Campaign

The launch and e-learning were reinforced by a comms campaign using digital channels, intranet content, posters, emails from leadership and more.

Posters asking employees to think whether a work scenario is appropriate. Champagne cork, football tickets, telephone.. 

The campaign included:

  • Posters around buildings to keep the campaign visible and thought-provoking.
  • Intranet posts based around the five 'pause and think' questions.
  • Emails from Jeremy Farrar and other senior leaders added weight to the message.
  • A pack for managers – ‘What’s Occurring?’ – explaining how they can help to embed ways of thinking about the Code.

Impact

94%

Better understanding of the Code.

  • After the training, 94% said their understanding of the Code was better.
  • Asked if they understood why the Code matters to Wellcome, 76% strongly agreed and 22% agreed.

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